PSDtoHUBSPOT News Blog

This Blog Template is created by www.psdtohubspot.com

Written by Steven Bussey
on February 20, 2020

Weighted Word Count is an approach to counting words for translation which presents all levels of repetitions in a single line item.

In the localization industry, the most frequently used method of quantifying the work involved is word counting. However, there are also other measurement units in use, such as lines and pages.

Computer-Assisted Translation (CAT) Tools allowed for a revolution in word counts. Rather than simply counting total words in a file, they account for internal repetitions and different levels of matches against Translation Memory.

Language Service Providers typically offer discounted rates for matches and repetitions, for example:

Description Charged at Sample Rate/Word
Base Rate/New Words 100% $0.20
Repetition or 100% TM Match 25% $0.05
95-99% TM Match 35% $0.07
85-94% TM Match 50% $0.10
75-84% TM Match 65% $0.13
50-74% TM Match (not used often) 75% $0.15

 

A quote for translating a 1000-word project might looks like this:

Quantity Unit Description Unit Price Total
600 Words Translation & Editing – New Words $0.20 $120.00
100 Words Translation & Editing – Replicated Words $0.05 $5.00
150 Words Translation & Editing – 95-99% Matches $0.07 $10.50
100 Words Translation & Editing – 85-94% Matches $0.10 $10.00
50 Words Translation & Editing – 75-84% Matches $0.13 $6.50
    $152.00

 

Weighted Word Count (WWC) is a new approach to calculating amount of work needed to translate text. Repetitions and TM matches are bundled together into a single line item, such as:

Quantity Unit Description Unit Price Total
760 Words Weighted Words – Translation & Editing $0.20 $152.00
    $152.00

 

As you can see, the resulting total is exactly the same. This is because the number of weighted words is calculated using a formula which adds up the number of words at each repetition/match level by the discount offered for that level:

WWC = Base Rate/New Words * 100% + Repetition or 100% TM Match * 25% + 95-99% TM Match * 35% + 85-94% TM Match * 50% + 75-84% TM Match * 65%

 

If we use the numbers from our example:

WWC = 600 * 100% + 100 * 25% + 150 * 35% + 100 * 50% + 50 * 65% = 760

 

What are the benefits?

There are several benefits to using weighted word counts:

  1. Quotes become much shorter and simpler.
  2. Reduced risk of error in formulas.
  3. Easy and quick to estimate time needed for translation.

 

How does WWC affect pricing and payment?

Switching to WWC does not affect pricing or payment in any way. As you can see from the example above, the total amount remains exactly the same. However, quotes and Purchase Orders become shorter and easier to understand. For those who would like to see the detailed breakdown of words, the LSP can easily provide it along with the WWC numbers.

 

The math behind it

For those mathematically inclined this works simply because of the commutative property of multiplication which states that you can multiply numbers in any order. In this case:

 

For example, consider 100 words at 85-94% TM Match, where price is 1 and rate is 50%:

 

The example explained at the beginning of this document showing the simplified math:


Original calculation, affect rate by a percentage

Original calculation


Simplified calculation affecting the word count

Simplified calculation

You may also like:

Andovar Academy

Computer-Aided Translation (CAT) Tools

Computer-Aided Translation (CAT) Tools are software applications that assist in translating content from one language to...

Andovar Academy

XLIFF

XML Localization Interchange File Format (XLIFF) is an open XML-based format standard for exchanging localizable data. T...

Andovar Academy

Translator’s Style Guide

Translator’s style guide is a document outlining stylistic instructions for use in translation of content into another l...